Mandy Hedges Counselling
The General Data Protection Regulation. Updated May 2018
This policy applies to the practice, website and services offered by Mandy Hedges online, by telephones.
Clients will be provided with a paper copy and will be asked to sign as a statement of understanding of the contents.
Personal information that I collect. Name, Address, Contact number, Email address. Medication and any medical conditions relevant to counselling.
Counselling history and clients expectations from counselling, clients presenting issues.
How I store information.
Handwritten notes from the sessions content and personal details are kept separate in a locked cabinet.
Email/ texts are stored on my smart phone and my yahoo account, first names only are used in text.
No information is kept on computers other than emails from my Yahoo account.
How I share your personal information.
Supervision: I attend monthly clinical supervision to ensure my practice remains safe & ethical. A requirement of the BACP and NCS.
Session details & clients initials may be shared with my Supervisor.
The content of the sessions are confidential, apart from in exceptional circumstances as follows:
I am seriously concerned about your own or someone else’s safety.
I am made aware of serious illegal activity or terrorism.
You disclose any historical, recent or current acts of abuse upon a child or vulnerable adult.
Any disclosure of any confidential information will be restricted to relevant information, conveyed only to appropriate people and for appropriate reasons. In this event, wherever possible, your permission will be sought before breaking confidentiality.
Erasing your information:
All electronic enquiries are erased after 3 months. All contact numbers are erased 3 months following the cessation of therapy. Emails will be printed off and kept on record for the aforementioned 5 years but will be deleted from my account 3 months after last session.
I hold your written information for up to 5 years following the cessation of therapy. This is so I have a reference should you decide to return to therapy in the future, I am also obligated to keep these files for to comply with the terms of my insurance.
Your Rights Access:
You have the right to ask for a copy of your personal information, in an electronic or paper format, free of charge.
You also have the right to ask me to amend or change any incorrect information about you.
Right to be Forgotten: You have the right to ask me to erase any information that I hold about you. This includes your personal information that is no longer relevant to original purposes, or if you wish to withdraw consent. In all cases and when considering such requests, these rights are obligatory unless it’s information that I have a legal obligation to retain. As stated I have a duty to keep sessional notes for 5 years in line with my insurance companies policy.
As the client, you have the right to receive your personal information which you previously provided, also you have the right to transfer that information to another party. For the purposes of the General Data Protection Regulations (GDPR) 2018, the data “controller” is Mandy Hedges. Mandy Hedges Counselling.